SUMMARY   

The AP/AR Specialist position performs various accounting transactions related to both accounts receivable and accounts payable, including but not limited to: reconciling invoices, posting payments, communicating with customers and vendors, and assisting the Finance department with preparations for month-end close.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Creates, audits, and processes significant volumes of invoices.
• Processes all A/R, A/P and Collections with a focus on A/R.
• Prepares daily reconciliation of A/R to the general ledger, printing and mailing of invoices, investigation of open items, and generation of collection correspondence on past due accounts.
• Reviews established contracts and uses internal documents to verify, record, and process transactions.
• Maintains accurate and complete records, including ledgers, journals, invoices, receipts, and information related to supplies and inventory.
• Speaks with vendors and suppliers to ensure charges are accurate and that payments are received in a timely manner.
• Communicates with clients to discuss account statuses, charges, or discrepancies in a timely and courteous manner.
• Participates in ongoing education opportunities to learn about industry trends and developments, current financial legislation, and company policies and procedures.
• Acts in the capacity of internal auditor to evaluate various program costs.
• Prepares vendor bills to be authorized for payment.
• Prepares and supports work for various cost statements and cost reports.
• Follows processing protocol within company-implemented ERP program.
• Digitally files documents associated with AR/AP in the company’s drive structure.
• Maintains up to date financial contact information for customers and vendors.
• Compares purchase order, prices, terms, and other charges for accuracy
• Assist with managing tax documentation related to customers and vendors
• Acts as primary back-up to Sr. Accountant during absences.
• Supports company projects that necessitate accounting involvement, such as ERP implementation.
• Adheres to company-wide and department policies, procedures and processes. Follows adopted procedures in order to report accidents, hazards, incidents, or unsafe conditions to immediate supervisor
• Other duties maybe assigned

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associates (A.A.) degree from an accredited college/university in business, accounting, finance or related field; with 2 years of accounting and finance experience and/or training; or equivalent combination.

LANGUAGE SKILLS

Ability to read, analyze, and interpret the most standard documents.  Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write routine reports and correspondence. Excellent communication skills (verbal & written). Practices outstanding customer service skills with staff, customers, and vendors.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Performs advanced and complicated duties requiring considerable latitude/judgment, independent analysis and detailed knowledge of accounting procedures. Will independently answer general correspondence, respond to phone calls, and handle inquiries and requests. Has thorough knowledge of all products and services. Must have the ability to maintain a high level of confidentiality; strong organizational skills and detail oriented; good follow through skills; and the ability to prioritize and work effectively. Ability to operate standard office equipment (fax, copier, computers, printer). Ability to interact with general public and staff in a positive pleasant manner on the phone and in person. Ability to work independently and productively. Ability to work under pressure. In addition to being friendly, enthusiastic, and having a positive attitude.

COMPUTER SKILLS

To perform this job successfully, an individual should have hands-on experience of MS Office Suite and e-mail. In addition to strong payroll/HRIS and accounting systems experience. Ability to perform 10-key by touch.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk and sit. Fine motor actions of hands, wrists and fingers are required along with the ability to withstand repetitive hand, wrist and finger movement. The ability to use hands to manipulate finger, handle or feel is required. The employee must be able to reach with hands and arms; and to talk, see and hear. The employee maybe required to stoop or crouch. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT 

The work environment characteristics described herein are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is moderate.